TRAXX

Enterprise Asset Management

From acquisition to retirement. Complete asset lifecycle visibility, maintenance scheduling, IASB/IFRS depreciation, physical audits, and disposal auctions. 2M+ assets managed across 500+ enterprises.

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Trusted by GE, Genpact, Tesco, ICICI HFC, DCB Bank, a global logistics leader, a Fortune 500 data storage manufacturer, Axis Bank, RBL Bank, and 500+ enterprises across 7 countries. Read customer stories →

Asset Registration & Tracking

Register assets via barcode, RFID, or bulk CSV import. Track every asset with unique IDs, serial numbers, location assignments, and ownership history.

Barcode & RFID Tagging
Tag assets with barcodes or RFID for instant identification and tracking.
Bulk Import from ERP
Import assets via CSV. Template download and validation included.
Asset Assembly & Components
Track complex assets as assemblies with component-level detail. Assemble and disassemble.
Tag Printing Queue
Queue and manage asset tag printing operations.
Asset Gatepass
Control physical movement of assets with gatepass approval and tracking.
GRN Received
↓
Quality Check
↓
Tag Type?
↓
Barcode
Barcode Tag
RFID
RFID Tag
↓
⚡ Asset Master Auto-Created
↓
✓ Registered & Active

Allocation, Transfer & Ownership

Allocate assets to employees and departments. Transfer between locations with approval workflows. Full ownership transfer with audit trail.

Employee Allocation
Allocate assets to employees. Software allocation tracking included.
Bulk Deallocation
Deallocate multiple assets simultaneously with proper documentation.
Inter-Unit Transfers
Transfer assets between locations, departments, and business units with approval.
Ownership Transfer
Change ownership with request/approve/reject/accept workflow and full audit trail.
Allocation Request
↓
Manager Approves
↓
Transfer Type?
↓
Intra-site
Same Location
Inter-site
Cross-site & Gate-pass
↓
Employee Acknowledges
↓
⚡ Ownership Record Updated
↓
✓ Allocation Complete

Intra-Unit Asset Transfer

Transfer assets within the same site — between departments, floors, or cost centres. Approval routed by asset type; custodian confirmation closes the transfer.

Department-to-Department
Move assets between departments within the same site. New custodian assigned on confirmation.
Asset-Type Routing
IT assets route to IT Manager; non-IT assets to Operations Manager. Auto-routed by category.
Custodian Confirmation
Receiving employee confirms physical receipt before ownership record updates.
Instant Register Update
Location, department, and custodian fields updated automatically on acceptance.
Transfer Request Raised
↓
Asset Type?
↓
IT Asset
IT Manager Approves
Other
Operations Manager Approves
↓
Approved?
↓
Rejected
Request Returned
Approved
Logistics Notified
↓
Physical Movement — Same Site
↓
New Custodian Confirms Receipt
↓
⚡ Asset Register Updated — Location & Custodian
↓
✓ Intra-Unit Transfer Complete

Inter-Unit Asset Transfer

Cross-site transfers with gate-pass generation, shifting invoice, and destination site confirmation. Supports permanent relocation and temporary deputation separately.

Outward & Inward Gate-pass
System generates outward gate-pass at source and records inward gate-pass at destination automatically.
Permanent vs Temporary
Different compliance workflows for permanent relocation and temporary deputation. Return date tracked for temporary.
Shifting Invoice
Auto-generated shifting invoice for finance and logistics on inter-site movements.
Receiving Site Confirmation
Destination site records condition on arrival. Discrepancies flagged before ownership transfer completes.
Transfer Request Raised
↓
Asset Type?
↓
IT Asset
IT Manager Approves
Other
Ops Manager Approves
↓
Destination Site & Date Confirmed
↓
Permanent or Temporary?
↓
Permanent
Permanent Shifting Compliances
Temporary
Temporary Shifting Compliances
↓
⚡ Shifting Invoice Generated
↓
⚡ Outward Gate-pass Issued
↓
Logistics — Physical Shifting
↓
Receiving Site — Inward Gate-pass & Condition Check
↓
⚡ Asset Register Updated — Site, Cost Centre & Custodian
↓
✓ Inter-Unit Transfer Complete

Support Movement — Send for Repair

Every asset sent out for repair or service gets an outward gate-pass and is tracked until return. SLA breach triggers escalation; QC failure sends it back to vendor.

Outward Gate-pass
Asset status set to "At Support" with gate-pass on dispatch. Location tracked throughout.
AMC-Linked Routing
Assets under AMC routed to contracted vendor automatically. Others go to internal workshop.
SLA Breach Escalation
If asset not returned within SLA window, escalation triggered to vendor and manager.
Return Quality Check
Condition verified on return. Failed QC sends asset back to vendor without closing the ticket.
Support Request Raised
↓
Covered by AMC?
↓
Yes
Vendor Pickup
No
Internal Workshop
↓
⚡ Outward Gate-pass — Status: "At Support"
↓
Repair / Service in Progress
↓
Returned within SLA?
↓
No
Escalation Triggered
Yes
Quality Check on Return
↓
QC Passed?
↓
Fail
Return to Vendor
Pass
⚡ Inward Gate-pass Issued
↓
⚡ Asset Register Restored — Status, Location & History
↓
✓ Support Movement Closed

Maintenance, Repair & AMC

Schedule preventive maintenance, track repairs, and manage Annual Maintenance Contracts. Maintenance waivers with approval workflows.

Scheduled Maintenance
Create maintenance schedules with reminders. Start/complete/cancel workflows.
Repair Management
Submit repair requests. Route to vendors. Track send/receive/completion.
Maintenance Waivers
Request waivers for scheduled maintenance with approval workflows.
AMC Contract Tracking
Track AMC contracts with expiry alerts and renewal management.
Trigger?
↓
PPM
⚡ Auto Work Order
Breakdown
Manual Request
↓
Technician Assigned
↓
AMC Covered?
↓
Yes
Vendor dispatched
No
In-house repair
↓
⚡ Maintenance History Updated
↓
✓ Asset Back in Service

Depreciation Engine (IASB/IFRS)

The most comprehensive depreciation engine in any procurement platform. IASB/IFRS compliant with multiple methods, Schedule II, and IT Act blocks.

Multiple Depreciation Methods
Straight-line, declining balance, and custom methods. Configurable per asset category.
Schedule II & IT Act Compliance
Pre-configured Schedule II asset classes and IT Act depreciation blocks.
Automated Depreciation Runs
Run depreciation calculations with locking. Monthly, quarterly, or annual schedules.
Global & Category Configuration
Set global defaults or configure depreciation per asset category.
Asset Capitalised
↓
Method?
↓
SLM
Straight-Line
WDV
Declining Balance
Custom
Per Policy
↓
Schedule II / IT Act Applied
↓
⚡ Monthly Depreciation Run
↓
⚡ Ledger Entry Auto-Posted
↓
✓ Books Updated

VTR — Physical Asset Audit

Verify every asset. Tag it. Reconcile to your books. VTR (Verification, Tagging & Reconciliation) — the only named physical asset audit methodology, built into TRAXX EAM.

VTR Campaign Management
Create, activate, and close VTR campaigns with scope definition by branch, department, or asset class.
Mobile Confirmation
Field teams confirm asset presence via mobile devices. Bulk confirmation support.
Photo Evidence Attachments
Attach photos as evidence during audit confirmation.
Campaign Statistics
Real-time dashboard showing confirmation progress and discrepancies.
VTR Campaign Created
↓
Field Team Scans Assets
↓
Discrepancy Found?
↓
No
✓ All Match
Yes
Reconciliation Required
↓
Finance Approves
↓
⚡ Asset Register Updated
↓
✓ Audit Closed

Disposal & Auction Engine

Full disposal lifecycle — from request to auction to e-waste compliance. Run online disposal auctions with vendor bidding.

Disposal Request & Approval
Create disposal requests with multi-level approval workflow.
Online Disposal Auctions
Open auctions for asset disposal. Vendor bidding and automatic winner selection.
E-Waste Compliance
Track certified recyclers and maintain environmental disposal audit trails.
Dispatch & Completion
Track disposal dispatch, completion, and final documentation.
Disposal Request
↓
Finance & Ops Approval
↓
Method?
↓
Auction
Online Bidding
Scrap
Certified Recycler
Write-off
Finance Approved
↓
⚡ Gate-pass Generated
↓
⚡ Asset Register Closed
↓
✓ Asset Decommissioned

Employee Asset Portal

Every employee sees their allocated assets, raises transfer requests, reports damage, and acknowledges custody — all from a self-service portal without IT involvement.

My Assets Dashboard
Employees see all assets in their custody with tag ID, serial number, allocation date, and condition.
Self-Service Transfer Requests
Raise intra-site or inter-site transfer requests directly. Manager approval routed automatically.
Damage & Loss Reporting
Report damaged or lost assets with photo evidence. Triggers repair workflow or write-off process.
Digital Acknowledgement
E-signature custody acknowledgement on allocation. Timestamped and stored in audit trail.
Employee Logs into Portal
↓
All Assigned Assets Listed
↓
Action?
↓
Transfer
Raise Transfer Request
Damage
Damage / Loss Ticket
Acknowledge
⚡ Digital Sign-off
↓
⚡ Asset Register Updated
↓
✓ Action Completed

No Dues & Employee Exit Clearance

Automated no-dues checklist triggered on exit. Every asset recovered, condition verified, and badge deactivated before the employee's last working day.

Automated No-Dues Checklist
HR sets exit date; system generates checklist of all assets to recover with custodian details.
Physical Collection & Condition Check
IT team records condition on collection — Good, Damaged, or Missing. Triggers recovery or write-off.
No Dues Certificate
Auto-generated once all assets cleared. Sent to HR and stored in employee record.
Badge Deactivation & Gate-pass
Badge deactivated and exit gate-pass generated automatically on clearance completion.
⚡ HR Marks Exit Date
↓
⚡ No Dues Checklist Generated
↓
IT Physically Collects Assets
↓
Condition?
↓
Good
Cleared
Damaged
Recovery Amount Computed
Missing
HR Escalation
↓
All Depts Cleared?
↓
No
Partial — Hold Cert
Yes
⚡ No Dues Certificate
↓
✓ No Dues Issued

New Joiner Asset Issuance

Role-based IT kit auto-provisioned on joining date. Assets picked from stores, allocated, and acknowledged on Day 1 — no manual list-making needed.

Role Template Kits
Define standard IT kits per role — Permanent, Contractor, Intern. System picks assets from stores automatically.
Joining Date Trigger
HR sets joining date; asset issuance workflow triggers automatically. No manual intervention.
Day 1 Acknowledgement
Employee acknowledges asset custody on Day 1. Digital sign-off stored immediately in asset record.
Software Licence Assignment
Software licences assigned alongside hardware. Full kit tracked from Day 1.
⚡ HR Triggers Onboarding
↓
Employee Type?
↓
Permanent
Full Kit + Software
Contractor
Limited Kit + Validity
↓
Asset Picked from Stores
↓
⚡ Allocation Record Created
↓
Acknowledged within 24h?
↓
No
⚡ Auto-reminder Triggered
Yes
✓ Onboarding Assets Active
24
Controllers
Asset management endpoints
31
Entities
Asset domain model
2M+
Assets Managed
Across all deployments
8+
Reports
Register, depreciation, AMC, audits

See Asset Management in Action

Watch how enterprises manage 500K+ assets with TRAXX.

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